Tag: editor

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Copyediting

Working with an editor: getting the most out of the editing process

Man and woman talking over laptop, notebook and drink

You’ve finished your draft, done a spot of proofreading of your work and followed last week’s advice on how to choose an editor. You’ve found someone you like and you’re about to embark on that scary journey: getting your book edited. You’re probably wondering how you can get the most out of working with an editor, so that’s what I’m about to tell you!

I’ll start by saying that, if you’re like most writers, the thing uppermost in your mind at this point might be how you can avoid falling out with your editor. Perhaps you’re simultaneously scared of getting your work pulled apart and nervous in case you ‘push back’ and rile your editor, ending in a big, messy fall-out over a serial comma. You’ve picked someone you like and you seem to have a good rapport with them so far, but you’re afraid that will all come crashing down when you see what they’ve done to your manuscript.

I’ve got news for you. We don’t want to fall out with you, either.

Sometimes a grammar or punctuation rule or a particular spelling is right or wrong. Sometimes it’s a matter of opinion or personal preference. If it’s the latter, we won’t make it a hill to die on. If you want ‘spelled’ instead of ‘spelt’, or ‘well-being’ with a hyphen, guess what? It’s up to you! We aren’t scary grammar nazis; we want to be nice, and we want to help you and make your book as good as it can be.

With that in mind, here are some things you can do to make the editing process easier for both of us.

1. Know what kind of editing you’re getting

By the time you’ve got to the point of engaging an editor they should have gone through this with you, but to be on the safe side, make sure you know what kind of editing you’re getting – and that it matches up with what you need. As a copy-editor, I can’t do my best job if major structural reorganisation is needed, and if you want me to re-edit your work after you’ve rewritten and added parts, I’ll have to charge you extra – and most editors will do the same (it’s in my Ts and Cs, so make sure you read the small print!).

2. Be willing to consider changes

I was going to phrase this ‘Don’t be a dick’, but on reflection that seemed a bit harsh. I can honestly say that I’ve never had an editing client who has been rude about my suggestions, comments or queries. But I’m sure they exist, and you don’t want to be That Person. It’s natural to feel a little bit defensive about your work, but try to bear in mind that your editor wants your work to read as well as possible. If something is unclear to them, it may well be unclear to your target audience too. Remember that it’s up to you whether you accept all their suggestions, so try to not feel too dismayed, but also remember that they’re professionals and have made those suggestions for a reason. If it feels as though they simply haven’t ‘got’ your tone or what you’re trying to do in your book, have a chat with them about it. They should be on your side helping you achieve your vision!

3. Brace yourself

When you first open your edited manuscript file, there will be Track Changes – or the equivalent of red pen – all over it. And I mean all over. It’ll look shocking. I might as well get that out of the way. That doesn’t mean your writing is bad. Brace yourself and grit your teeth. I can pretty much guarantee that a lot of the ‘corrections’ will be things like changing a comma into a full stop or adding a space on either side of an ellipsis. 

4. Turn ‘Simple Markup’ on

In Word, under the ‘Review’ section of the toolbar, you have the option to view ‘All Markup’ or ‘Simple Markup’. Start by viewing the document with simple markup turned on. This means that you’ll only see the editor’s comments – queries or suggestions – rather than every single edit, deletion, insertion, etc. It makes the text look a lot less scary and will help you concentrate on the important stuff. Later, if you do want to go through every tiny change, when you get to a bit that looks confusing or that you have strong feelings about, turn simple markup back on and read through the passage ‘clean’, as though you’d already accepted the editor’s suggestions. Sound alright to you now? You might be pleasantly surprised!

5. Use the opportunity to improve your writing

Look at what the editor has changed and how those changes affect the flow of the text as a whole. This may help you improve your writing for the next book – if you have one planned! 

6. Don’t be afraid to ask questions

You are perfectly within your rights to ask the editor to explain their rationale for certain decisions. It doesn’t mean you’re arguing with them; it just means you’re curious. Any editor worth their salt will be happy to tell you why they’ve done what they’ve done. If they’ve changed something wholesale without consulting you, there’s a good chance it’s straight-up wrong rather than just a matter of stylistic preference. Ask and you’ll learn! 

7. Don’t ask too many questions

This sounds counterintuitive, but it’s just a shorter way of saying don’t bog the process down by questioning absolutely everything. The more you ask, the longer it will take, and you may end up getting charged extra. Got a question? Ask away! Want to go through the edit line by line with your editor? You’ve probably got too many questions. Be brave and make your own decisions about which changes you want to accept and reject. Remember: you don’t have to agree with everything your editor has suggested.

8. Use the appropriate technology

I usually work on manuscripts in Word, so I’ll refer to Track Changes here, but if you and your editor are working on a pdf document my advice applies equally to pdf markup. Use the technology available to you. Use Track Changes and Comments. Please don’t send your edits, comments or responses by email or as a separate document. You might think you’re referring to page 114, but by the time your comment gets back to the editor, they’ve continued to make changes and page 114 is now page 113 or 115, line references make no sense at all, and it takes them precious extra minutes to find the bits you’re talking about. They should have told you at the beginning of the process how they were going to present their feedback (Track Changes, Comments, pdf markup, etc.) and at this point you can ask how they’d like you to communicate yours in return.

9. Don’t be afraid to use the phone

It’s quicker than email and you might be able to get an instant answer. You can both ask lots of questions one after the other without any awkward written to-ing and fro-ing. Check first with your editor when they’re available to talk on the phone so that you don’t worry about interrupting them. And, of course, check that they’re comfortable with it – not everyone is, but if they are, you can both save yourselves time and energy!

10. Keep in touch

Let your editor know if you’re going away, have had a crisis or are going to be incommunicado for a while. That way they’re not left hanging and they can plan in order to either meet the deadline or extend it if necessary. Also, they won’t expect you to respond while you’re away or otherwise occupied. They should, of course, return the favour!

11. Write a testimonial

If you think your editor did a good job, say thank you – it’s always nice to be thanked. But you can go one better. Write a testimonial that they can use on their website or a review on their Facebook page if they have one. Ask them where they prefer to have their reviews (some people use Trustpilot or similar sites) and show your appreciation by writing one. Asking clients for testimonials can sometimes feel a bit awkward, especially if a bit of time has passed since the job was done, so we really appreciate it when you take the initiative – believe me! 

If you’re feeling particularly generous you could even credit your editor in the book. The first time an author wrote something really nice about me in the acknowledgements I actually bought the book, despite it being an academic work on a topic totally unrelated to my interests! So you never know, you might even bag yourself an extra sale.

Go for it!

Hopefully I haven’t made you overthink the whole thing. Perhaps I should come back to the one bit of advice I almost didn’t say: don’t be a dick. Most people aren’t. You probably aren’t. In which case you’ll get on with your editor and both of you will enjoy the process of getting your book into great shape!

Categories
Copyediting

Choosing an editor: a guide for self-publishing authors

As a self-published author, it’s your responsibility to make sure your book is as good as it can be. An editor can help to make your book look professional instead of amateurish.

Editing your own work: getting off to a good start

Many people will tell you that you can’t edit your own work. That’s correct; you need a fresh and impartial pair of eyes. What you can do, though, is get your work into the best possible shape before you hand it over to an editor. This will save them time and, more importantly, you money!

woman sitting cross-legged and working on laptop
Definitely not me this time.

Ask your peers – other writers – for their opinions. Join local writing groups. Meet writers online and ask them to have a look at one or two chapters for you. Don’t be shy about getting feedback from your fellow writers.

Every writer is focused on their own work, so make sure you contribute something back to the community by returning the favour for others.

Now is also a good time to write a synopsis. This is a skill in itself, so practice is good. Don’t forget that a synopsis is different from a blurb – it should be about one A4 page long, contain all the major plot points and describe what happens in your book. Don’t worry about spoilers!

Writing a synopsis is a great way of identifying weaknesses or plot holes. Read it out loud. Does it ramble or sound boring? Do things seem to happen for no reason? Maybe you just need to tweak the synopsis, or maybe you need to go back to the book and make some changes there.

When you feel happy with your book, that’s the right time to look for an editor. But wait! Do you know what you’re asking them to do, and does that match up with what you need?

Different types of editing

Think about what you expect an editor to do for you. For instance, you might envisage them:

• making sure the spelling is correct
• making the writing ‘flow’
• improving your style by, for example, removing excess adjectives or pointing out clichés

Or you might picture your editor:

• suggesting ways to make the dialogue less clunky
• helping to reveal the motives of the villain
• flagging up areas where the timeline or chapter ordering makes the story unclear and suggesting solutions

These are all things an editor could do, but they are different types of requests and may need different types of editors.

A structural or developmental editor will look at ‘big picture’ stuff like plot, characterisation, themes, voice, dialogue, pace and flow. They’ll look at how everything fits together and pick up on major inconsistencies and inaccuracies.

A copy-editor will look at spelling, punctuation, grammar, style, consistency, wording and legal issues. Their job is to get your manuscript ready for typesetting. They’ll help you make sure your work is accurate and fit-for-purpose.

There may be some crossover between those types of editing – a copy-editor might query plot holes and a developmental editor might flag up grammatical ‘tics’ – but, in general, developmental editing looks at the big picture and copy-editing looks at the fine details.

If you choose one type of editing when you really need the other, it’s frustrating for all concerned. No editor wants to spend hours correcting your spelling only for you to rewrite or delete entire chapters. And you don’t get the result you wanted.

What type of editor do you need?

‘But wait!’ I hear you cry. ‘I can’t afford all these rounds of editing! What should I prioritise?’

I’m a copy-editor, so naturally my advice would be not to skimp on the copy-edit. A lot of developmental work can be done in advance with feedback from other writers. That’s not to put down developmental editors – actually, I think they have a harder job than I do! – but if you’re on a limited budget you might only be able to afford one type of editing. No matter how great your book is, it will look terrible if it’s riddled with typos.

A word to the wise: if you’re releasing your book as an ebook only, and not getting it printed, don’t look for a proofreader. A proofreader checks your book after it’s been typeset for print (here is some more information about the difference between proofreading and copy-editing if you’re interested), so if that isn’t going to happen, proofreading isn’t what you need.

I strongly recommend you use an editor who is experienced at preparing manuscripts for conversion into ebook formats, as the requirements for ebooks are quite different from those for print.

How to find the right editor for you

Look no further! I specialise in working with self-publishing and ‘DIY’ authors. I’ll help you to get your book ready for ebook conversion and distribution, as well as for printing if necessary.

If for some inexplicable reason you don’t want me to edit your book, look for someone who has worked on similar projects. Your country’s industry body for editors may have a directory you can use (in the UK this is the SfEP Directory of Editorial Services). You can also ask other self-published authors for their recommendations.

Don’t be afraid to ask questions! Prepare a list before you make an approach. You have every right to query anything you don’t understand.

Pricing

Don’t be put off if an editor doesn’t list prices on their website. Some charge per word or per thousand words; others, like me, base their charges on how long the job is likely to take, so they won’t be able to give you a quotation until they’ve looked at your manuscript. Neither approach is ‘better’ than the other; they each have their pros and cons and both methods are used by professionals.

It’s time to go ahead!

A good editor should respond to your enquiry within a reasonable length of time. They should be upfront about the likely cost and clear about what they can do for you. It’s important for both of you to be confident about the scope of the work. Most editors will have terms and conditions; ask to see them before work starts.

They should send you a sample edit of part of your work to give you an idea of their approach. You can decide whether they’re a good fit for you and whether they respect your ‘tone of voice’.

Once you’ve found an editor who is on your wavelength, it’s time to go ahead! Stay tuned for my next blog post about how to work with your editor to get the most out of their service.

Categories
Events Midlands Writing

Writing East Midlands conference 2016

On 5 March I went to the Writing East Midlands conference. I came away feeling as though I’m equipped with all the skills to be a successful writer … except writing skills!

I learned about self-promotion, working with an editor, creating a web presence, and writing crime fiction. I’ll be sharing my pearls of wisdom in bite-size chunks (to mix my metaphors!) over at Help For Writers during the next few weeks, so I can’t give everything away here. I can give you a few tasters, though.

It was a blast from the past to visit Loughborough University, as I graduated from there in 2001. I was based in the art department on the other side of the road, but I visited the Martin Hall building for my ‘Music & the Visual Arts’ module and it was good to see the old alma mater again!

The opening keynote was delivered with energy and enthusiasm by Mike Gayle, who made us all laugh and root for him as he told us the story of how he got where he is today.

"Asking for help is not an admission of failure."
“Asking for help is not an admission of failure” – Pete Mosley

 

Pete Mosley on The Art of Shouting Quietly

Pete is a business coach for creatives, and his workshop on self-promotion for introverts was full of quotable gems like: “Embrace your non-conformity”, “creative people fuel the world”, and “asking for help is not an admission of failure”. I may have been a little bit biased because I loved his illustrated slides – like me, he studied Fine Art at university – but he came across as a thoroughly nice person.

Top three take-home points:

  • Define what success means to you
  • Move out of your comfort zone
  • Do your market research

 

Cressida Downing on Working With an Editor

Cressida (a.k.a. The Book Analyst) specialises in deep structural editing and clearly knows her stuff. “The point of editing is to get you a beautiful book” – can’t say fairer than that! She gave a good explanation of the difference between a ‘read and review’, a deep structural edit, copy-editing, and proofreading. Lots of people think they need the last two when they actually need the first two. I try to be clear that I only offer copy-editing and proofreading – structural editing is a different thing and needs a different set of skills. Cressida was the source of the day’s most inspiring quotation: “You never get worse at writing.”

Top three take-home points:

  • Don’t edit as you go along. Get to the end first
  • Make sure your editor works in your genre
  • Editors charge by length, so cut your manuscript as much as you can before sending it off

 

Shreya Sen Handley, Dan Simpson & Alice Graham on Shouting Loudly: Creating a Presence on the Web

Considering the discussion was pitched around ‘shouting loudly’, there were a lot of mentions of not shouting! There was a general consensus that you need to listen, reciprocate and participate in online communities, not just shout or blow your own trumpet.

Top three take-home points:

  • Do one or two things well; don’t try to do everything
  • Avoid sharing the same content on multiple platforms (guilty as charged!)
  • If you blog, end your posts with a question to encourage comments
Stephen Booth, David Mark & Sophie Hannah
Stephen Booth, David Mark & Sophie Hannah

 

Stephen Booth, Sophie Hannah & David Mark on Writing Crime Fiction

After this and the closing keynote by Sophie Hannah I’m a bit of a fan, and I haven’t even read one of her books yet! I did buy her collection of short stories, which I got signed – and the next day I discovered that I’d already bought The Narrow Bed on Kindle! Her descriptions of her plots made them sound right up my street. I love a good psychological thriller.

What struck me most about this discussion was that all three participants started writing at a really early age. Stephen finished his first novel at the age of twelve! Their different approaches to location were interesting too – it was crucial to David, who’s novels are based around Hull (even those which aren’t set there!), whereas Sophie uses fictional settings as “human beings are the same everywhere.”

Top three take-home points:

  • Getting a huge advance can be a poisoned chalice if your book doesn’t sell well enough
  • Avoid being too self-critical and enjoy your successes when they come
  • “The only thing you can control is how good you can make the book” – Sophie Hannah
Rainbow
I saw this rainbow immediately after the conference. Cause for optimism?